There has been a tremendous increase in technologies that aim to enhance productivity and at the same time empower employees by providing them with an easy to use solution. Organizations globally aim to become smart and digitally transformed. In order to become a smart place to work, companies should take a structured approach to digital transformation rather than adopting latest technologies simply because they are available. It is advisable to start with a vision of future workplace and create a technology roadmap to get you there.
The very first step towards becoming a smart workplace is to address one of the common challenges, i.e. Workplace Productivity. Organizations should provide the infrasture to improve the workplace productivity. Employees should spend less time locating meeting rooms and spend more time focusing on the work. As per the JLL report, approximately an employee spent 30mns/week trying to locate available meeting rooms.
Before scouting for a meeting room scheduling solution, organizations should look for the following product features in the solution:
- The solution should be easy to use
- The solution should allow you to schedule a meeting anytime, anywhere
- The solution should provide you with an insight that will allow the organization to plan their future technology investments and strategic changes
- The solution should help organizations to auto release the unused meeting rooms or office spaces
- The solution should allow organizations to easily add, delete, view, edit the meeting rooms, floors, buildings into the calendar
- The solution should provide an оvеrvіеw of соmраnу conference room, аlоng with scheduled meeting tіmеѕ and details
- The solution should allow users with the aррrорrіаtе реrmіѕѕіоnѕ tо book аvаіlаblе meeting rooms, mоdіfу еvеnt dеtаіlѕ, аnd invite attendees
- The solution should equір аdmіnіѕtrаtоrѕ, ѕuсh as оffісе manager with tооlѕ tо mоdіfу uѕеr реrmіѕѕіоnѕ, rооm аnd rеѕоurсе details, and ѕресіfіс mееtіng іnfоrmаtіоn
If the organizations have addressed the above product features in the solution, then the organization is headed towards becoming a smart workplace. The solution will not only improve employee productivity but will save a lot of man hours.
How future ready is your organization? A vision and plan for implementation will help you deliver competitive advantage and advance your organization’s goal. Connect with us for a discovery/detailed discussion.